Careers

Job Summary: Working directly with senior staff, this position is responsible for the coordination and execution of the Arts Council’s events, as well recruiting, coordinating and managing volunteers. This is a full-time, salaried position that may include working some nights and on certain weekends. This position reports to the Executive Director.

Essential Duties and Responsibilities:

Events

• Supporting ACBS senior staff and/or ACBS Board Members with planning and execution of events, fundraisers, workshops, and other programs
  
  
• Directly overseeing the planning and execution of certain events including: Artisan Festival, Waypoint Adventure Film Series, Madrigal Dinner, Skull and Roses Ball, Shakespeare in the Parks
  
  
• Provide critical support for annual art auction fundraiser
  
  
• Secure entertainment needed for certain events
  
  
• Set up ticket sales through online ticketing platform
  
  
• Maintaining event and tent supplies and merchandise in a neat and organized manner and reordering as needed
  
  
• Maintaining inventory of ACBS event-related equipment
  
  
• Working with Communications Coordinator as needed on social media posts and additional posts regarding events, and adding events to local calendars
  
  
• Hang posters and otherwise supporting marketing efforts for ACBS events
  
  
• Coordinate sponsor-related needs at certain events (tents, banners, etc.)
  
  
• Managing software programs for specific events (for applications, auctions, etc.)
  
  
• Recruit, schedule and manage food truck vendors at events when needed

Volunteers

• Maintain database of ACBS volunteers
  
  
• Integrate volunteers into donor database
  
  
• Recruit, assign and manage volunteers at specified events as needed
  
  
• Implement appreciation and stewardship of volunteers
  
  
• Merchandising
  
  
• Create merchandise plan and budget for summer Music in the Mountains concerts
  
  
• Research, order and maintain inventory of all ACBS merchandise
  
  
• Work with Public Art coordinator on designing/ordering public art merchandise
  
  
• Oversee the ACBS merchandise tent at the Thursday concerts and at selected Farmers Markets: set-up and take-down, merchandise sales, communicating with the public, and positively representing the ACBS, recruiting volunteers

General

• Attend regular board, committee and other planning meetings as needed
  
  
• Work collaboratively with other ACBS staff on event planning and execution
  
  
• Maintain mobile credit card processing system (Square)

Preferred Experience

• Event planning and production experience
  
  
• Experience working with or managing volunteers
  
  
• Competency in Microsoft Office Suite and Google and Mac systems
  
  
• Working knowledge of databases and CRM systems
  
  
• Computer literate and comfortable working with various software platforms, i.e.: EventGroove (ticketing); ZAPP (art submission); Auctria (auction), etc.
  
  
• Previous experience working in a nonprofit is desired but not necessary

Skills and Personal Characteristics

• High attention to detail
  
  
• Team-oriented, collaborative work ethic
  
  
• Ability to manage multiple tasks concurrently
  
  
• Willing to take constructive feedback
  
  
• Works well under pressure
  
  
• Excellent interpersonal skills
  
  
• Exceptional written and oral communication skills
  
  
• Strong organizational skills, including ability to prioritize and manage individual workload
  
  
• Intellectual curiosity and passion for continual improvement
  
  
• Good problem solving skills
  
  
• Highly professional in presentation and performance
  
  
• Knowledge of the Big Sky community and local nonprofits
  
  
• Ability to work with other team members in small office setting and atmosphere
  
  
• Able to track progress on events in a collaborative and transparent manner

Education

Bachelor’s degree in related field

Working Conditions

The Arts Council maintains a small office in the BASE community center in the heart of Big Sky’s Town Center. We are a team of six full-time and several part-time employees, and we manage a space that includes our office, art classroom, gallery, and storage facilities. Our office is open concept and is in a busy, energizing space. This position requires working some nights and weekends, the ability to operate a motor vehicle, and the ability to lift up to 50 pounds. Use of personal vehicle may occasionally be required. Background check required for employment.

Compensation

This position has a starting base salary of $55,000/year. Benefits include a flexible schedule with a progressive PTO policy, a monthly health insurance stipend with the option of joining the group plan, short-term and long-term disability pay protection benefits, a generous parental leave policy for new parents, professional development opportunities, a monthly cell phone stipend and an annual BASE individual membership. Position is located in the Big Sky office. Some remote work may be considered based on situation, but in-person work is preferred.

Please send a current resume and a cover letter explaining why you think the arts matter in a small community to Executive Director Brian Hurlbut at .
brian@bigskyarts.org