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Events and Operations Coordinator

Job Summary: Working directly with senior staff, this position is responsible for the coordination and execution of the Arts Council’s events, as well recruiting, coordinating and managing volunteers. This is a full-time, salaried position that may include working some nights and on certain weekends. This position reports to the Executive Director.

Essential Duties and Responsibilities:


  • Supporting ACBS senior staff and/or ACBS Board Members with planning and execution of events, fundraisers, workshops, and other programs

  • Directly overseeing the planning and execution of certain events including: Artisan Festival, Waypoint Adventure Film Series, Madrigal Dinner, Skull and Roses Ball, Shakespeare in the Parks

  • Provide critical support for annual art auction fundraiser

  • Secure entertainment needed for certain events

  • Set up ticket sales through online ticketing platform

  • Maintaining event and tent supplies and merchandise in a neat and organized manner and reordering as needed

  • Maintaining inventory of ACBS event-related equipment

  • Working with Communications Coordinator as needed on social media posts and additional posts regarding events, and adding events to local calendars

  • Hang posters and otherwise supporting marketing efforts for ACBS events

  • Coordinate sponsor-related needs at certain events (tents, banners, etc.)

  • Managing software programs for specific events (for applications, auctions, etc.)

  • Recruit, schedule and manage food truck vendors at events when needed


  • Maintain database of ACBS volunteers

  • Integrate volunteers into donor database

  • Recruit, assign and manage volunteers at specified events as needed

  • Implement appreciation and stewardship of volunteers

  • Merchandising

  • Create merchandise plan and budget for summer Music in the Mountains concerts

  • Research, order and maintain inventory of all ACBS merchandise

  • Work with Public Art coordinator on designing/ordering public art merchandise

  • Oversee the ACBS merchandise tent at the Thursday concerts and at selected Farmers Markets: set-up and take-down, merchandise sales, communicating with the public, and positively representing the ACBS, recruiting volunteers


  • Attend regular board, committee and other planning meetings as needed

  • Work collaboratively with other ACBS staff on event planning and execution

  • Maintain mobile credit card processing system (Square)

Preferred Experience

  • Event planning and production experience

  • Experience working with or managing volunteers

  • Competency in Microsoft Office Suite and Google and Mac systems

  • Working knowledge of databases and CRM systems

  • Computer literate and comfortable working with various software platforms, i.e.: EventGroove (ticketing); ZAPP (art submission); Auctria (auction), etc.

  • Previous experience working in a nonprofit is desired but not necessary

Skills and Personal Characteristics

  • High attention to detail

  • Team-oriented, collaborative work ethic

  • Ability to manage multiple tasks concurrently

  • Willing to take constructive feedback

  • Works well under pressure

  • Excellent interpersonal skills

  • Exceptional written and oral communication skills

  • Strong organizational skills, including ability to prioritize and manage individual workload

  • Intellectual curiosity and passion for continual improvement

  • Good problem solving skills

  • Highly professional in presentation and performance

  • Knowledge of the Big Sky community and local nonprofits

  • Ability to work with other team members in small office setting and atmosphere

  • Able to track progress on events in a collaborative and transparent manner


Bachelor’s degree in related field

Working Conditions

The Arts Council maintains a small office in the BASE community center in the heart of Big Sky’s Town Center. We are a team of six full-time and several part-time employees, and we manage a space that includes our office, art classroom, gallery, and storage facilities. Our office is open concept and is in a busy, energizing space. This position requires working some nights and weekends, the ability to operate a motor vehicle, and the ability to lift up to 50 pounds. Use of personal vehicle may occasionally be required. Background check required for employment.


This position has a starting base salary of $55,000/year. Benefits include a flexible schedule with a progressive PTO policy, a monthly health insurance stipend with the option of joining the group plan, short-term and long-term disability pay protection benefits, a generous parental leave policy for new parents, professional development opportunities, a monthly cell phone stipend and an annual BASE individual membership. Position is located in the Big Sky office. Some remote work may be considered based on situation, but in-person work is preferred.

Please send a current resume and a cover letter explaining why you think the arts matter in a small community to Executive Director Brian Hurlbut at .